Sharing Your PowerPoints Online

Created: Monday, December 28, 2009, posted by Geetesh Bajaj at 11:20 am

Updated: at

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This article originally appeared on the Computor Companion site, but since that link no longer works, we have made the content available here. Do note that this original content is over ten years old, and is provided here only for archival reasons.

Everyone has a folder or many folders full of PowerPoints – be they for business, school, or just the funny or inspiring ones that we receive as email attachments. And although sending PowerPoints as an email attachment is so convenient, it can quickly balloon up email sizes and increase mail inbox sizes. And someone can probably edit your PowerPoints as well, and do some nasty things like passing those presentations as their own! So what do you do – there has to be a better solution?

Actually, there are a plethora of solutions – and each of them has specific options that make one more suitable than the other for different people. In this article, I’ll explore some of these solutions.

SlideShare: SlideShare is a community of PowerPoint uploaders and sharers. It has been around the longest time and is also the most featured of the lot. Membership is free; you just sign up with your email address, and start uploading your PowerPoints. These are then converted to rendering technologies and embedded in a page. You provide end users with a link within an email to this page and they can all see your presentation. It’s almost like a YouTube for presentations.

Viewers can then comment on your presentation, and if you have enabled that option, they can also download your original PowerPoint file. As of now, SlideShare only supports the PowerPoint 2003/2004 file format and earlier. The newer PowerPoint 2007, Corel Presentations, or Apple Keynote formats are not supported. These other formats are not supported yet in any of the other presentation sharing sites as well. Fortunately, most of these applications allow you to save to the PowerPoint file format. SlideShare also allows you to upload OpenOffice and PDF files.


YouTube and other video uploading sites: If the animations in the slides, or live links are not an issue, you can also upload your presentations to YouTube – follow these steps:

  1. Export your PowerPoint slides to still pictures – choose File | Save As.. and choose one of the image file formats – PNG works great.
  2. Launch Windows Movie Maker (or iMovie on the Mac) and insert this sequence of exported pictures. Time them as required – add a background music track or narration if you want, and save to a movie format that YouTube can import. At the time of writing, YouTube supported WMV, AVI, MOV, and MPG files.
  3. Upload the movie clip to YouTube.


File Share Sites: If you only want a better way to distribute your PowerPoints, and are not too worried about the recipients receiving editable copies of the presentations, you can always upload your files to a file sharing site like or the many more similar alternatives available. This is much better than sending a large email attachment.


PPTshare: is the name of a site that provides several PowerPoint add-ins – they also provide a PowerPoint sharing platform where colleagues in the same company can access the same files. They also include an online PowerPoint slide library where you can access presentations at the slide level, and then search, sort, and create newer presentations.


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